doc/guide/user/en/lyx-source/addressbook.lyx

   1 #LyX 1.3 created this file. For more info see http://www.lyx.org/
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  53
  54 \layout Title
  55
  56
  57 \series bold
  58 ADDONS
  59 \layout Section
  60
  61 Addressbook
  62 \layout Standard
  63
  64 The administrator can create or modify the user data or access to informations
  65  about users when clicking on
  66 \series bold
  67 \color blue
  68 Addressbook
  69 \series default
  70 \color default
  71  button in the
  72 \series bold
  73 Addons
  74 \series default
  75  on the left.
  76
  77 \color black
  78 The
  79 \family sans
  80  Addressbook page
  81 \family default
  82 \color default
  83  is displayed.
  84  You will find on this page the name, the phone, the fax, the mobile and
  85  the private number of users.
  86  The last column contents the following icons :
  87 \layout Itemize
  88
  89
  90 \begin_inset Graphics
  91         filename images/save.png
  92
  93 \end_inset
  94
  95  the possibility to save entries in the vcard format,
  96 \layout Itemize
  97
  98
  99 \begin_inset Graphics
 100         filename images/mailto.png
 101
 102 \end_inset
 103
 104  the possibility to send a mail to the user.
 105 \layout Standard
 106
 107 To select an user you have to click on his name, it will show you the complete
 108  data of the selected user.
 109
 110 \layout Standard
 111
 112 To create or modify an entry, the administrator use (
 113 \begin_inset Graphics
 114         filename images/action.png
 115
 116 \end_inset
 117
 118 ) the following icon :
 119 \layout Itemize
 120
 121
 122 \begin_inset Graphics
 123         filename images/editpaste.png
 124
 125 \end_inset
 126
 127  to add an entry,
 128 \layout Standard
 129
 130 Pay attention, the users created in the Administration part can't be modified
 131  here, only the consultation of data is allowed.
 132 \layout Standard
 133
 134
 135 \color black
 136 Under the Actions table you will find a table called Filters
 137 \begin_inset Graphics
 138         filename images/rocket.png
 139
 140 \end_inset
 141
 142 .
 143
 144 \layout Itemize
 145
 146
 147 \color black
 148 This table purpose is to change the display of the users and their data
 149  :
 150 \begin_deeper
 151 \layout Standard
 152
 153
 154 \color black
 155 - Click on a letter to show all the users name starting with this letter;
 156 \layout Standard
 157
 158
 159 \color black
 160 - Click on the asterisk and the list of user name will be ordoned alphabetically.
 161 \end_deeper
 162 \layout Itemize
 163
 164 Lower, others possibilities of display exist :
 165 \begin_deeper
 166 \layout Standard
 167
 168 - Check one or more options to get a restricted selection :
 169 \layout Standard
 170
 171 Check '
 172 \shape italic
 173 Show organizational entries
 174 \shape default
 175 ' and all the users created in the Administration part are displayed.
 176 \layout Standard
 177
 178 Check '
 179 \shape italic
 180 Show addressbook entries
 181 \shape default
 182 ' and all the users created on the addressbook are displayed.
 183 \layout Standard
 184
 185 -
 186 \begin_inset Graphics
 187         filename images/dtree.png
 188
 189 \end_inset
 190
 191  You can search by department;
 192 \layout Standard
 193
 194 -
 195 \begin_inset Graphics
 196         filename images/list_ogroup.png
 197
 198 \end_inset
 199
 200  Your search can be based on informations of one or many users;
 201 \layout Standard
 202
 203 - Your search can be based on one element.
 204  Insert a letter or a number followed by an asterisk or a name in the field
 205
 206 \begin_inset Graphics
 207         filename images/search.png
 208
 209 \end_inset
 210
 211 .
 212  Then Click on the
 213 \shape italic
 214 Apply filter
 215 \shape default
 216  button to display users.
 217 \end_deeper
 218 \layout Standard
 219
 220 All the fields followed by a red asterisk must be filled.
 221 \layout Standard
 222
 223 The icon
 224 \begin_inset Graphics
 225         filename images/closedlock.png
 226
 227 \end_inset
 228
 229  show you are in secure mode.
 230 \layout Subsection
 231 \pagebreak_top
 232 Add entry
 233 \layout Standard
 234
 235 When clicking on 'Add entry', the interface
 236 \shape slanted
 237 creating a new entry in
 238 \shape default
 239  display.
 240  The administrator has to fill the fields with informations about the user.
 241  This new entry has no link with users created in the Administration part.
 242  This entry is only build into the addressbook of the organization.
 243
 244 \layout Standard
 245
 246 Before the administrator can choose the department where the new entry will
 247  be saved, he can make a choice of department on the scroll list int the
 248  title bar.
 249 \layout Standard
 250
 251 To save data click on the
 252 \shape italic
 253 Save
 254 \shape default
 255  button, to delete data click on the
 256 \shape italic
 257 Cancel
 258 \shape default
 259  button and you come back at the complete list of users.
 260 \layout Subsubsection
 261
 262 Personal
 263 \layout Standard
 264
 265
 266 \begin_inset  Tabular
 267 <lyxtabular version="3" rows="4" columns="2">
 268 <features>
 269 <column alignment="block" valignment="top" leftline="true" width="5cm">
 270 <column alignment="block" valignment="top" leftline="true" rightline="true" width="10cm">
 271 <row topline="true">
 272 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 273 \begin_inset Text
 274
 275 \layout Standard
 276
 277
 278 \color black
 279 Last name
 280 \color red
 281 *
 282 \end_inset
 283 </cell>
 284 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 285 \begin_inset Text
 286
 287 \layout Standard
 288
 289 Insert the user's name
 290 \end_inset
 291 </cell>
 292 </row>
 293 <row topline="true">
 294 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 295 \begin_inset Text
 296
 297 \layout Standard
 298
 299
 300 \color black
 301 First name
 302 \color red
 303 *
 304 \end_inset
 305 </cell>
 306 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 307 \begin_inset Text
 308
 309 \layout Standard
 310
 311 Insert the first name of the user
 312 \end_inset
 313 </cell>
 314 </row>
 315 <row topline="true">
 316 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 317 \begin_inset Text
 318
 319 \layout Standard
 320
 321 Initials
 322 \end_inset
 323 </cell>
 324 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 325 \begin_inset Text
 326
 327 \layout Standard
 328
 329 Insert the initials of the user
 330 \end_inset
 331 </cell>
 332 </row>
 333 <row topline="true" bottomline="true">
 334 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 335 \begin_inset Text
 336
 337 \layout Standard
 338
 339 Personal title
 340 \end_inset
 341 </cell>
 342 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 343 \begin_inset Text
 344
 345 \layout Standard
 346
 347 Mention the professional title of the person
 348 \end_inset
 349 </cell>
 350 </row>
 351 </lyxtabular>
 352
 353 \end_inset
 354
 355
 356 \layout Subsubsection
 357 \added_space_top medskip
 358 Private
 359 \layout Standard
 360
 361
 362 \begin_inset  Tabular
 363 <lyxtabular version="3" rows="4" columns="2">
 364 <features>
 365 <column alignment="block" valignment="top" leftline="true" width="5cm">
 366 <column alignment="block" valignment="top" leftline="true" rightline="true" width="10cm">
 367 <row topline="true">
 368 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 369 \begin_inset Text
 370
 371 \layout Standard
 372
 373 Address
 374 \end_inset
 375 </cell>
 376 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 377 \begin_inset Text
 378
 379 \layout Standard
 380
 381 Insert the user's private address
 382 \end_inset
 383 </cell>
 384 </row>
 385 <row topline="true">
 386 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 387 \begin_inset Text
 388
 389 \layout Standard
 390
 391 Téléphone
 392 \end_inset
 393 </cell>
 394 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 395 \begin_inset Text
 396
 397 \layout Standard
 398
 399 Insert the user's private phone
 400 \end_inset
 401 </cell>
 402 </row>
 403 <row topline="true">
 404 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 405 \begin_inset Text
 406
 407 \layout Standard
 408
 409 Portable
 410 \end_inset
 411 </cell>
 412 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 413 \begin_inset Text
 414
 415 \layout Standard
 416
 417 Insert the user's mobile phone
 418 \end_inset
 419 </cell>
 420 </row>
 421 <row topline="true" bottomline="true">
 422 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 423 \begin_inset Text
 424
 425 \layout Standard
 426
 427 Email
 428 \end_inset
 429 </cell>
 430 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 431 \begin_inset Text
 432
 433 \layout Standard
 434
 435 Insert the user's email address
 436 \end_inset
 437 </cell>
 438 </row>
 439 </lyxtabular>
 440
 441 \end_inset
 442
 443
 444 \layout Subsubsection
 445
 446 Organizational
 447 \layout Standard
 448
 449
 450 \begin_inset  Tabular
 451 <lyxtabular version="3" rows="9" columns="2">
 452 <features>
 453 <column alignment="block" valignment="top" leftline="true" width="5cm">
 454 <column alignment="block" valignment="top" leftline="true" rightline="true" width="10cm">
 455 <row topline="true">
 456 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 457 \begin_inset Text
 458
 459 \layout Standard
 460
 461 Company
 462 \end_inset
 463 </cell>
 464 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 465 \begin_inset Text
 466
 467 \layout Standard
 468
 469 Insert the company's name of the user
 470 \end_inset
 471 </cell>
 472 </row>
 473 <row topline="true">
 474 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 475 \begin_inset Text
 476
 477 \layout Standard
 478
 479 Department
 480 \end_inset
 481 </cell>
 482 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 483 \begin_inset Text
 484
 485 \layout Standard
 486
 487 Insert the department where the user is located
 488 \end_inset
 489 </cell>
 490 </row>
 491 <row topline="true">
 492 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 493 \begin_inset Text
 494
 495 \layout Standard
 496
 497 City
 498 \end_inset
 499 </cell>
 500 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 501 \begin_inset Text
 502
 503 \layout Standard
 504
 505 Insert the city where the company is
 506 \end_inset
 507 </cell>
 508 </row>
 509 <row topline="true">
 510 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 511 \begin_inset Text
 512
 513 \layout Standard
 514
 515 Postal code
 516 \end_inset
 517 </cell>
 518 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 519 \begin_inset Text
 520
 521 \layout Standard
 522
 523 Insert the postal code of the company
 524 \end_inset
 525 </cell>
 526 </row>
 527 <row topline="true">
 528 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 529 \begin_inset Text
 530
 531 \layout Standard
 532
 533 Country
 534 \end_inset
 535 </cell>
 536 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 537 \begin_inset Text
 538
 539 \layout Standard
 540
 541 Insert the country where the company is implanted
 542 \end_inset
 543 </cell>
 544 </row>
 545 <row topline="true">
 546 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 547 \begin_inset Text
 548
 549 \layout Standard
 550
 551 Address
 552 \end_inset
 553 </cell>
 554 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 555 \begin_inset Text
 556
 557 \layout Standard
 558
 559 Insert company's address
 560 \end_inset
 561 </cell>
 562 </row>
 563 <row topline="true">
 564 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 565 \begin_inset Text
 566
 567 \layout Standard
 568
 569 Phone
 570 \end_inset
 571 </cell>
 572 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 573 \begin_inset Text
 574
 575 \layout Standard
 576
 577 Insert the user's phone number
 578 \end_inset
 579 </cell>
 580 </row>
 581 <row topline="true">
 582 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 583 \begin_inset Text
 584
 585 \layout Standard
 586
 587 FAX
 588 \end_inset
 589 </cell>
 590 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 591 \begin_inset Text
 592
 593 \layout Standard
 594
 595 Insert the user's fax number
 596 \end_inset
 597 </cell>
 598 </row>
 599 <row topline="true" bottomline="true">
 600 <cell alignment="center" valignment="top" topline="true" leftline="true" usebox="none">
 601 \begin_inset Text
 602
 603 \layout Standard
 604
 605 Pager
 606 \end_inset
 607 </cell>
 608 <cell alignment="center" valignment="top" topline="true" leftline="true" rightline="true" usebox="none">
 609 \begin_inset Text
 610
 611 \layout Standard
 612
 613 Insert the user's pager
 614 \end_inset
 615 </cell>
 616 </row>
 617 </lyxtabular>
 618
 619 \end_inset
 620
 621
 622 \the_end